Approving Time Entries

Overview
Time entered on your track can be approved in two ways, depending on your program’s setup:

• Signed time-log reports (send a report for signatures)  
• Submit for Approval from Timesheets (if enabled by your program)

Note: Time logs may be submitted from Assignments or from Timesheets.

 

Signed Time Logs (Send for Signatures)
1. Generate the report

• Select the time report you wish to run (within an assignment or from Reports).  
• Choose the report that best fits your needs if running outside an assignment.  

2. Set report parameters

• Enter date range, student(s), track, site, supervisor(s), and any other required filters so the correct hours are included.

3. Select signees

• Choose the supervisor(s) required to sign off on the hours.

4. Send for signatures

• Click Send for Signatures.  
• Preview the generated PDF and verify hours, notes, and context fields.  
• Click Sign to Send and complete your own signature if required.

5. Routing and completion

• The report is routed to selected supervisors.
  • You will receive Communication Hub notifications as each selected signer completes their signature. 
• Once all required signees have signed, signatures populate on the final PDF and the hours are approved per your program’s workflow.

Submit for Approval (Timesheets) — (Program must enable)
1. Open Timesheets

• In Timesheets, click More Actions → Submit for Approval.
  • This option appears only if your school enabled time approval.

2. Select a supervisor

• Choose the supervisor to whom you want to send entries for approval.
• A supervisor will be listed only if:
  • You have time entries logged with them selected as the supervisor and
    • You have not already submitted all entries for that supervisor.
    • If the dropdown is blank, all current entries are already submitted.

3. Open and review entries

• Click Open to view the Agenda filtered to show entries for the chosen supervisor with status Entered.

4. Select entries to submit

• Check the boxes next to each timesheet you want to submit (individual or Select All).

5. Send for approval

• Click Send # Timesheets for Approval. The selected entries are now pending approval by the supervisor.

6. Track status

• View approval statuses in Agenda by filtering on Approval Status. You will receive notifications when your entries are approved.

Common Notes and Behavior

The method used (signed report vs. Submit for Approval) depends on how your program configured time approval.  

• Signed time-log reports allow formal signatures to be collected on a PDF.  
• Submit for Approval sends individual timesheet records for supervisor approval without generating a signed PDF (approval is tracked in Timesheets).  
• Supervisors appear in selection lists only when they are associated with logged entries for you.  
• You will receive Communication Hub notifications for signings/approvals.

Troubleshooting

• No supervisors listed in Submit for Approval: confirm you have entries with that supervisor selected and that those entries have not already been submitted.
• Missing hours in a signed report: confirm the report parameters (date range, track, site, supervisor) include the hours you expect to see.  
• No notification after signing: check Communication Hub and your notification settings; contact your program admin or Support if problems persist.

Best practices

• Verify pre-selects (track, site, supervisor) before logging time to ensure entries map to the correct approver. 
• Preview reports before sending for signatures to confirm hours and context fields.  
• Use Submit for Approval to streamline supervisor review when your program supports it; use signed reports when a formal signed PDF is required.