Step-by-Step Instructions

1. Navigate to the Timesheets Workspace
2. Click on the More Actions button
3. Select Submit for Approval  
4. Select the Supervisor from the drop-down who you want to approve your timesheets. You will then be taken to your Agenda view of Timesheets with all un-submitted timesheets under the selected supervisor listed.
   • Note: You can only submit time records to the supervisor they are logged under for approval.
     • Example: Supervisor A cannot approve hours logged under Supervisor B.
   • If no supervisor appears here, you do not have any records to submit.
5. You can skip steps 1-4 and go directly to your Agenda view and filter your hours by the Entered status to see what you need to submit too.
6. Click the Select all button, or individually pick which records you want to submit.      
7. Scroll to the bottom of the page                                                                             
8. NOTICE: You have two options:
   • Send Timesheets for Approval. This option will send a message internally, inside Experiential Learning Cloud, to your Supervisor. When they log into Experiential Learning Cloud, they can access and approve or return your time records.
   • Send Timesheets by Email. This option allows you to enter the email address of your supervisor. When you choose to send your records for approval using this method, your supervisor will receive an email with a link in it. When they click the link, they can approve or return any of the time records you have submitted to them.
9. When your field instructor/supervisor approves or returns your records, you will receive a notification in the Communications Hub. 

 

NOTE: This option is not used by all programs. If you do not see the option to "Submit For Approval" in your Timesheets workspace, your program has likely opted to use time reporting rather than time approval. Learn about completing time report assignments here.