Overview

Report on an individual student's time entries in a variety of formats.

• Time reports can be assigned to students so that they can generate their own reports for validation by a site supervisor.
• Students and alumni can generate time reports on an ad-hoc basis.
• Students can run reports on current and past associations with sites and supervisors.

 

Links to Report Descriptions in Article:

501 - Track Activities for Single Week  502 - Multi-Week General Hours Progress  503 - General Hours Graph  508 - BBS MFT Weekly Hours Summary  511 - BBS PCC Weekly Hours Summary  514 - Track Hours Log  516 - Track Hours by Day 519 - Track Hours Overview

520 - Post-Graduate Track Hours Log  522 - Summary of Hours  523 - Approved Hours Log  528 - Licensed Marriage and Family Therapist (LMFT) In-State Experience Verification 530 - Licensed Professional Clinical Counselor (LPCC) In-State Experience Verification APPIC001 - APPIC Report

 

 

Including Notes in Reports  

Reports #501, #502, #514, #522, and #523 reports can all display the notes that students have recorded in association with their hours logged.

• To display the notes in the report:
  • check the “Include Associated Notes” checkbox prior to selecting

“Send for Signatures” OR “Generate PDF.”

Notes associated with time entries included on the report will contain a heading in the following format:

Date (M/DD/YY) followed by

|Activities xxxx|Sites:xxxx|Supervisor

 

Deciding Which Report to Use or Assign

 

  NOTE: The above graphic does not include the APPIC001 report or the 508 or 511 BBS reports. 

Reports List

501 - Track Activities for Single Week 

Report contains an individual student's field experience activities from Sunday - Saturday of a given week.

• This report can be signed by the student, site supervisor(s), and faculty. 
• Available to students, alumni, faculty, and program administrators. 

502 - Multi-Week General Hours Progress 

An individual student's weekly total hours spent in each activity over a selected date range.

• This report can be signed by the student, site supervisor, and faculty.
• Available to students, alumni, and program administrators. 

503 - General Hours Graph 

A bar graph of an individual student's progress toward meeting time track requirements.

Available to program administrators. 

508 - BBS MFT Weekly Hours Summary 

Weekly direct experience hours and weekly non-clinical experience hours logged on or after Jan. 1, 2021.

• This report is tied to the BBS Weekly Summary of Hours forms and can only be used by programs that utilize BBS time tracks.
• Recommended for Marriage and Family Associates and Trainees in California.
• This report will generate 10 weeks of hours at a time per the current BBS standards.
• Available to students, alumni, and program administrators.  

 

NOTE: Reports generated will match the BBS form exactly with the addition of a “Signed in Experiential Learning Cloud” notice at the bottom of the form.

The BBS will accept forms with electronic signatures if they contain this notice. 

511 - BBS PCC Weekly Hours Summary 

Weekly direct experience hours and weekly non-clinical experience hours logged on or after Jan. 1, 2021.

• This report is tied to the BBS Weekly Summary of Hours forms and can only be used by programs who utilize BBS time tracks.
• Recommended for Associate Professional Clinical Counselors in California.
• This report will generate 10 weeks of hours at a time per the current BBS standards.
• This report is similar to the 508 report but includes the BBS File No. (if known) and APC Number fields.
• Available to students, alumni, and program administrators. 

NOTE: Reports generated will match the BBS form exactly with the addition of a “Signed in Experiential Learning Cloud” notice at the bottom of the form.

The BBS will accept forms with electronic signatures if they contain this notice. 

514 - Track Hours Log 

The most used and flexible ELC Report.

The Track Hours Log displays the following from a supervisee's time track over a customizable time range.

• total hours
• hours by activity
• hours per site 
• total hours over all time

If your track uses flavors or experiences, they will also be displayed in this report. 

See Advanced Time Track Features to learn more about flavors and experiences. 

There are three versions of the 514 - Track Hours Log:

514A: Track Hours Log

• • Available to students and alumni.
  • Can be signed by students, site supervisor(s), and faculty
  • Previously known as 514 - Track Hours Log. No changes were made to the report's functionality when the number was changed. 

514B: Track Hours Log - Admins

• • Available to faculty and program administrators. 
  • Program administrators can run the 514B report on students' hours after they have graduated.

 

514TS - Track Hours Log (optional Task Supervisor Signature)

• • Includes a Task Supervisor signature line in addition to the Site Supervisor signature line.
  • Allows users to filter timesheets by both Site and Task Supervisors.
    • If the "Filter Hours by Supervisor selected above" field is checked for both the Site Supervisor and Task Supervisor, timesheets linked to both users will be displayed in the report.
  • Available to students, alumni, faculty, and program administrators.
  • The Task Supervisor signature can be optional and can be left unsigned based on assignment settings.

516 - Track Hours by Day

The most granular ELC Report for tracking individual days with logged hours.

The Track Hours by Day report displays the following from a supervisee's time track over a customizable time range:

• number of days with logged hours
• total hours logged across all days
• hours by day, broken down by site and supervisor
• hours by activity for each day

This report is useful for programs and supervisors that need to verify state-regulated supervision requirements based on daily engagement.

519 - Track Hours Overview 

View the total hours and hours by activity from a supervisee's time track. 

Available to students, alumni, faculty, and program administrators. 

520 - Post-Graduate Track Hours Log 

From a supervisee's time track over a customizable date range:

• Total hours
• hours by activity
• hours per site
• total hours logged over all time

Available to alumni. 

522 - Summary of Hours 

From a supervisee's time track over a customizable date range

• Total hours
• hours by activity
• hours at a particular site
• total hours over all time

There are two versions of the 522 - Summary of Hours report 

522A: Track Hours Log 

• • Available to students and alumni.
  • Can be signed by students, site supervisor(s), and faculty. 
  • Previously known as 522 - Summary of Hours.
    • No changes were made to the report's functionality when the number was changed. 

522B: Track Hours Log - Admins 

• • Available to faculty and program administrators. 
  • Program administrators can run the 522B report on students' hours after they have graduated.

523 - Approved Hours Log 

Total approved hours by activity and site.

• This report will only work if your program uses the time approval feature.
• Available to students, alumni, faculty, and program administrators. 

528 - Licensed Marriage and Family Therapist (LMFT) In-State Experience Verification

Only applies to Marriage and Family Associates and Trainees in California.

• Hours on this report are limited to 1 supervisor and 1 site, and must be signed (verified) by the selected supervisor.
• Available to students, alumni, and program administrators.    

NOTE: Reports generated will match the BBS form exactly with the addition of a “Signed in Experiential Learning Cloud” notice at the bottom of the form.

The BBS will accept forms with electronic signatures if they contain this notice. 

 

 

530 - Licensed Professional Clinical Counselor (LPCC) In-State Experience Verification

Only applies to applicants for the Professional Clinical Counselor License in California.

• Hours on this report are limited to 1 supervisor and 1 site, and must be signed (verified) by the selected supervisor.
• Available to students, alumni, and program administrators. 

NOTE: Reports generated will match the BBS form exactly with the addition of a “Signed in Experiential Learning Cloud” notice at the bottom of the form.

The BBS will accept forms with electronic signatures if they contain this notice.

   

 

APPIC001 - APPIC Report 

Used with the APPIC time track only.

• This report consists of a number of different tables of data:

1. 1. Intervention Experience - hours column + number of individuals (Parent Activity)
   2. Assessment data - Administered, Reported, Researched (Assessment Data)
   3. Supervision Received
   4. Support
   5. Setting
   6. Clients

• Allows students to show how many independent integrated reports they have written for each category for the time being reported on.
• Available to students, alumni, faculty, and program administrators.