Overview
Programs organize students and faculty in Experiential Learning Cloud by field of study or degree.

 

What Programs to Include in Your Database
Create a separate program for each true program at your school. Separating programs lets you assign different assignments, apply different site processes, and run reports for that specific group of students.

Example: A school might have programs for Social Work, Counseling, and School Psychology. You can further segment students within a program using cohorts and specializations to track concentrations, program options, matriculation dates, or other distinguishing characteristics. Using cohorts and specializations enhances reporting and group management.

Best practice: For programs that share an overarching degree (e.g., MA in Counseling or MEd) but have distinct concentrations (e.g., CMHC and School Counseling, Elementary Education and Special Education), include them in the same program for Class Setup, program-wide assessment, and reporting.

 

Programs for Assessment and Reporting
Grouping students by the largest appropriate program designation enables program-wide assessments using group tools rather than individual assessments. It also makes broad-group reporting possible while still allowing smaller-group reporting via the “classes” filter on 600-level reports. Fewer programs reduce the chance of missing intended report data.

How Programs Work in Your Database
Programs are an organizational feature that group related elements under a common umbrella. Common uses include:

Associating users with programs.
Associating classes with programs.
Associating forms and tracks with programs.
Associating sites with programs.
Customizing terms/words for program-specific language.

(See linked help topics for details on each association.)

How to Inactivate a Program
When a program is no longer needed, inactivate it to preserve historical data (do not delete).

Steps:
1. Go to Program Setup | Admin.
2. Click the Programs tab.
3. Expand the program you want to inactivate.
4. Select the Details tab.
5. Toggle the program status to Inactive.

Notes:
Inactivated programs prevent students from accessing assignments associated with that program.
Programs can be reactivated anytime.
To add a new program to your database, Contact Support

Related Articles:

Create New Users

Sub Programs Best Practices

Best Practice Associating Classes

Create New Sites 

Customizing Terms