Experiential Learning Cloud: Options in the Student Timesheets Workspace

Timesheets: Month/Week/Day/Track/Agenda views; add/edit entries, bulk edit/delete, submit for approval, run reports, manage tracks, use pre‑selects and filters.

Jul 30, 2026
Knowledge

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Answer

Overview

This article highlights many of the options available in the Timesheets workspace, including when you will see each option, and what each option allows you to do.

Option	Usage
	Use Month view to see timesheets on a monthly calendar. Click any day to add a timesheet entry; enter duration and select an activity to save.
	Use Week view to see timesheets on a weekly calendar. Click a day/time to add an entry (start time set to your click); enter duration and select an activity to save.
	Use Day view to see timesheets for a single day. Click a time to add an entry (start time set to your click); enter duration and select an activity to save.
	Use the agenda option to view all timesheets in a table view.
	Filters	Use filters to narrow timesheet entries by date range, supervisor, site, and other criteria.
	Table Settings	Determine which columns are displayed in the table by clicking the settings icon.
	Export	Export displayed timesheet entries to a spreadsheet using the export icon.
	Restore deleted records	Click the restore icon to view and recover timesheet records deleted in error.
	Add	In Agenda view, click Add to create new timesheet entries. Enter a duration and select an activity to save. If you have multiple sites or supervisors, also choose the specific site and supervisor.
	Select / Select All	Select individual timesheet records (or use the top‑left checkbox to select all displayed). Delete, edit, or submit the selected records in bulk.
	Expand Record	Click the expand record icon to open an individual timesheet entry. Edit any individual timesheet entry here.
	Edit # Timesheets	Click Edit to modify selected timesheet entries in bulk: all chosen records will receive the same changes. Filter by activity first if changing activity types.
	Delete # Timesheets	Use the Delete button to delete all selected timesheet entries.
	Send # Timesheets for Approval	If the school program uses time approval, you can submit all selected time entries to your site supervisor for review and approval using this option. This option is NOT available to alumni users. Most programs require students to *submit hours via time report assignments* so supervisors can review totals and provide signed documentation for your future licensure and record-keeping.
	Send # Timesheets by Email	If your school program uses time approval, you can submit all selected time entries to your site supervisor for review and approval using this option. This option is NOT available to alumni users. Most programs *require submit hours via time report assignments* so supervisors can review hours holistically and provide signed documentation for your future licensure and record‑keeping.
	Track view shows activity types on a weekly calendar. Enter durations in boxes to quickly add time (uses preselects to populate context) Click (+) to edit entries. Displays daily totals, per-activity daily subtotals, weekly activity totals, and lifetime activity totals for the track.
	Edit Repeating Time	Update repeating time rules
	Submit for approval	If your school program uses time approval, you can submit individual time entries to your site supervisor for review and approval here. This option is NOT available to alumni users. Most programs *require submit hours via time report assignments* so supervisors can review hours holistically and provide signed documentation for your future licensure and record‑keeping.
	View track progress	View your progress toward time requirements.
	Run a report	Run an ad-hoc time report. Reports generated from Timesheets are saved to Other Documents. For class-assigned time reports, generate reports from the Assignments workspace.
	Manage Tracks	Update a track’s start/end dates or click Add a Track to create a new time track. Programs assign required tracks Use this area to add extra tracks for licensure or other needs.
	If viewing a past or future date in Month/Week/Day/Track view, click Today to return to the current date.
	Use the arrows to move backward or forward in time in Month, Week, Day, and Track views.
	Copy copies time entries from one day to another in Track view only Future dates can't be copied.

Pre-Selects

The Pre‑Select bar at the top of Month/Week/Day/Track views sets Track, Program, Site, Supervisor, and Tags.

Selections define the context for any timesheet entries you create. Update pre‑selects before logging time for a different site/supervisor.
Each pre‑select is a dropdown if you have multiple options

selecting a Site filters the Supervisor list to those associated with that site.

Any selected Tags will apply to entries while they remain selected. Request new tags from your program admin.
If you don’t see a required Site or Supervisor, you aren’t connected to them in ELC and cannot log time until the connection is made.

Terminology Key

Standard Term: Site
Common substitutions: Agency, School, Clinic, Field Agency

Standard Term: Site Supervisor
Common substitutions: Field Instructor, Cooperating Teacher, Preceptor, Primary Supervisor

Standard Term: Task Supervisor
Common substitutions: Backup Supervisor, Secondary Supervisor

Standard Term Definitions

Site: The location in which students are placed for their field experience.

Site Supervisor: The professional who oversees the student's field experience at their external field site.

Task Supervisor: An individual who provides on-site supervision for the student field experience, but not as the primary supervisor.

Related Articles:

Timesheets Using Repeating Time

Timesheets Using the Copy Button

Why Can't I Log Time?

Glossary of Common Terms in ELC

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