Experiential Learning Cloud: Glossary of Common Terms

Glossary of Common Terms in Experiential Learning Cloud

Aug 25, 2026
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Experiential Learning Cloud: Glossary of Common Terms

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Overview

In your own Experiential Learning Cloud account and in our support content, you will frequently see the following terms. The glossary below provides a brief definition of each term to help you understand the meaning and context around these commonly used terms.

Terms

Term		Definition
Navigational Terms
Environment		Experiential Learning Cloud is divided up into different environments. Each environment is specially designed for the completion of certain tasks and the storage of key information. Our how-to articles will often begin by identifying the environment where the task is performed. The environments that each user will see in their Experiential Learning Cloud accounts are determined by their role. Example: (environments available to program administrators)
Workspace		A workspace is a page within an environment which is designed around the completion of a specific task or set of tasks. Workspaces can be accessed via the sidebar in each environment, or by clicking tabs on the home page. Example: (workspaces in the Supervision environment)
Table		Experiential Learning Cloud is organized into tables, designed to store information related to a key area, such as the Users table, the Groups table, the Sites table, and the Documents table.
Record		Records are found within tables. A record is an individual instance of the data type housed in that table. For example: a group within the groups table, or a user within the users table would be considered a record.
Add Button		The add button is found in all tables and workspaces in Experiential Learning Cloud. It is found on the far right side of the screen and can be used to add new records.
Key Concepts
User		User is the generic term used to refer to anyone who has an account in Experiential Learning Cloud, regardless of their role. Learn How to Create a User
Role		A role determines what a user can see and do in Experiential Learning Cloud. Each role has its own permissions based on the tasks that users with that role use Experiential Learning Cloud for. Learn More About Roles
Supervision Rules		Supervision rules establish a relationship between 2 or more individuals in Experiential Learning Cloud. Program administrators, course instructors, site supervisors, and authorized site representatives commonly have supervision over programs, groups, individual students, and sites in Experiential Learning Cloud. Learn More About Supervision Rules
Supervisor		A supervisor has authority over a specific student, a group of students, a site, or a program - as determined by a supervision rule. A user does not need to have the site supervisor role in order to supervise a program, class, or individual.
Supervisee		A supervisee is included in a supervision rule in which someone has a supervision rule over their program, their class, their site, or over them directly.
Site Placement
Site		A site is the location in which students are placed for their field experience. When students log time in Experiential Learning Cloud, they will always need to do so within the context of a site. Sites should always be as specific as possible - if an organization has multiple locations, each distinct location should be its own unique site within Experiential Learning Cloud. Learn How to Create a Site	Synonyms for Site: Field Agency School Clinic
Site Supervisor		A site supervisor is the professional who oversees the student's field experience at their external field site.	Synonyms for Site Supervisor: Field Instructor Cooperating Teacher Preceptor Mentor
Task Supervisor		A task supervisor is an individual who provides on-site supervision for the student field experience as well, but they are not the primary supervisor. If your program allows students to connect with task supervisors in Experiential Learning Cloud, students will have the option of working with a task supervisor, but they will always be required to work with a site supervisor.	Synonyms for Task Supervisor: Backup Supervisor Secondary Supervisor
Classification		A classification is a way to define a student's field placement level, based on where they are in their academic career. Learn More About Classifications
Site Placement Process		A site placement process is the process by which students are connected with a site and site supervisor. The site placement process includes paperwork which can be completed by students, site supervisors, and/or program faculty. Learn More About the Site Placement Process
Task		Tasks are similar to assignments, but are found as part of a site placement process.
Groups and Assignments
Groups		Experiential Learning Cloud's Groups are a way of grouping people together to complete common tasks or to include them in a certain group for reporting purposes. In Experiential Learning Cloud, you'll find the following group types: class, cohort, specialization, staff group, and reviewer group. Learn More About Groups
Group Types	Class Template	A class template is a list of assignments to be used each time a class is offered. Class templates are a way to organize and structure tasks, but students do not interact with the tasks until they are copied to the students' classes. A class template is similar to a master copy or course shell in some Learning Management Systems. Learn More About Class Templates
	Class	A class is a group of students who are all assigned the same assignments to complete in a specific time period, under the supervision of a common instructor. Learn More About Classes
	Cohort	A cohort is a group of students who are going through a program at the same pace. Cohorts might also be used to separate students based on campus location or other common characteristics between a group of students, as needed for reporting. Learn More About Cohorts
	Specialization	A specialization is similar to a sub-program. Students can be added to a specialization to further group them within a program. Once specializations are created, programs can pull reports specifically for students from one or multiple specializations at a time. Learn More About Specializations	Synonyms for Specialization: Concentration Content Area Subject track.
Assignment		An assignment is a specific exercise to be completed by students in a class, cohort, or program. Assignments can be completed by students, site supervisors, or faculty in Experiential Learning Cloud. Learn More About Assignments
Form		A form is a way for data to be entered into Experiential Learning Cloud by students, site supervisors, and faculty. Any data which is entered into a form can be reported on. Example: Learn More About Forms
Rubric		Rubrics are used to align assessment standards to criteria, a rating scale, and a minimum acceptable value for student assessment. Example: Learn More About Rubrics
Assessment Standards		A list of standards that all student outcomes at individual, group, or program levels can be aligned to for comprehensive reporting. Assessment standards might be defined by an accrediting body or developed as program-specific key performance indicators. Example: Learn More About Assessment Standards
Track		A track is an electronic timesheet. It is a list of activities that students can use to categorize their time spent in their field experience. Tracks can also include requirements which help students meet their hours goals. Students may log time in multiple different time tracks over their time in the program as it is common to use different tracks for each field level (e.g. one track for practicum and another track for internship). Example: Learn More About Tracks
Time Report		A report is a snapshot of a student's hours for a given period of time at a site or agency with a specific site supervisor. Example: Learn More About Time Reports
Timesheet Entry		A timesheet or a timesheet entry is an individual entry in a student's time track. Each timesheet entry will display the date on which the entry was logged, the duration of the entry, and the site and site supervisor with which the time was accrued. Example: Learn How Students Track Their Time