Overview

There are two ways to invite users to register with Experiential Learning Cloud. You can invite them one at a time, or you can mass invite multiple users.

How to Invite a User to Register for Experiential Learning Cloud

Once you have created the user's account, you can invite them to join and register their Experiential Learning Cloud account. 

1. In the Program Management | Staff & Students environment, find the user you want to invite and expand their profile by clicking on the plus icon to the left of their name.

2. Select the Details tab.  Here you find the invite button. When you click the button an email will be sent to the user's email that is listed in their profile which contains a link for them to join Experiential Learning Cloud. You are able to send as many invitations as you would like, there is no limit to the number of times an invitation can be sent.                                                            

   • The Send setup invitation button will only be clickable if you have all required information completed for the user's profile. This includes:

     • First Name

     • Last Name

     • Email

     • Program

     • Roles and Tags

   • You can also see the history of invitations here, as well as send another invitation for a user who has already received one. This is useful if the original invite expired, was deleted, or sent to the wrong email address.
     

NOTE: You can also send the registration invitation outside of Experiential Learning Cloud if the initial invite is getting blocked or missing. After sending the initial invite, click the Create share link prompt beneath the invite button to copy it and then send it using your preferred email client.

 

How to Mass Invite Users

1. Steps to mass-invite users

   1. Go to Program Management → Staff & Students.  
   2. Use filters to build the list of users to invite (e.g., created on a specific date).  
   3. Select users: click Select All or manually check individual users.  
   4. Scroll to the bottom of the page and click Invite.  
      - Invitations are sent only to users selected on the current page.  
   5. If users span multiple pages:
      - Repeat the process on each page, or
      - Click the gear (table settings) at top right and increase rows per page so all users appear, then select all and invite.