How to Create Tutorials in the Learning Space

1. Go to the Program Setup | Admin environment.

2. Then, go to the Learning Space workspace.

3. Once in the Learning Space, you will see all the content in your database. 

   1. Under ‘Content Type’ you will see either Experiential Learning Cloud (locked) or Custom. Experiential Learning Cloud means it was created by Experiential Learning Cloud and cannot be changed. Custom means it was created by your program and can be edited as needed.
      

4. To create a new tutorial, click on the Add+ button in the top right.

5. Complete the information on the Details tab.

   • Name: This is the name of the tutorial that will hold the various pieces of content.

   • Role: Here you can indicate which role(s) should have access to this tutorial.

   • Total calculated length of time to complete: This number will automatically update when you enter time in each of your steps included in this tutorial.

   • Start/Stop Date: These dates are optional, leave them blank if you want the tutorial available at any time.

   • Sort: Here you can enter a number if you have multiple tutorials and you want them in a specific order.

   • Program: Here you can specify which program this tutorial is intended for.
     Note: If you choose a program association, the content will be visible to users in that program. If you leave the program association blank, the content will be visible to all users in your database.

   • Active/Inactive toggle: The default setting will be inactive. Once you have finished creating the tutorial and are ready for users to view it be sure to change this toggle to active.

   • Description: Here is a space where you can provide more context to what is covered in the tutorial.

     
      

6. Next, work on completing the Steps tab.

7. Within the Steps tab, click on the  to create a new step. You will then be required to enter a name for the step you are adding.
   

8. Once you enter a name you will then see Contents populate. Again, you will click on the  to add content to this step.

   • You will have the option to choose Video, Article, or Attachment.

     • Video: If you select the video content type, you will need to provide a direct link to your video file in this field.  When users click "start" to access video tutorials, an embedded version of your video will be played within a popup window in Experiential Learning Cloud. 

       • Vimeo Videos: See the instructions below to find direct file links for Vimeo videos. 

       • Youtube Videos: Youtube does not provide direct links to video files, so if you would like to share a youtube video, you can share the shareable video link using the article option. 

     • Article: If you select the article content type, you can enter any website link into the URL field. When users click "start" to access article tutorials, they will be brought to the linked content in a new browser tab. 

     • Attachment: If you choose attachment for content type, you can upload a file to share. Users will be able to download the file to their own devices by clicking on it in the tutorial. 
         

9. You will then fill out the information for that piece of content.

   • Name: This is the name of the video, article, or attachment you are including.

   • Description: This is an optional field if you wish to provide a description of the content.

   • Content Type: This is either video, article, or attachment. It will populate based on your choice in step 8. 

   • Length of Time: This is an optional field if you wish to include the length of the video or the amount of time it takes to read the article or attachment.

   • URL: This field will show up if you have selected the video or article content types. Here, you will include the URL to the article or video you want to include. 

     • Remember that if you have selected "video", you will need to enter a direct link to a video file, rather than a shareable link (more information below).

   • Files: This field will appear if you have chosen the attachment content type. Here, you will upload the file for the attachment you want to include. 

     NOTE: Files should be 64 MB or less and can be any of the following file types: .doc, .txt, .pdf, .jpg, .png, .xlsx, .csv, or .ppt.

     

10. You can include multiple pieces of content within a step, and multiple steps within a tutorial depending on how you wish to structure the content you are providing to your users.

     

11. Once you have completed a tutorial and changed it to active (see step 5), users with the roles you indicated for the tutorial will have access to the content. 

    • Experiential Learning Cloud Resources: This space will show if the user has at least one tutorial created by Experiential Learning Cloud available to them.

    • Any Custom tutorial without an associated program will display in every active program the user is in.

    • Any Custom tutorial with a specific associated program will display in that program.
       

Video Demonstration

Finding Direct Links to Video Files via Paid Vimeo Accounts

NOTE: You will need a paid Vimeo subscription to access the direct links to videos. If you do not, we recommend simply setting up your tutorials with the Article type and providing a shareable link to the video.

Video-type tutorials must include a direct link to the video file in the URL field. Direct links to video files allow your video to be embedded in Experiential Learning Cloud, so that users can watch it in an overlay in Experiential Learning Cloud, rather than being navigated to a new tab (as they would with the article content type). 

To find the direct link to your Vimeo videos: 

1. Locate video in your library.
2. Next, expand the vertical ellipsis menu and click on the option Video file links.
    
3. Find option HD 720p and click on Copy Link.
    

 

NOTE: If you use a video-sharing platform other than Vimeo, or you do not have a paid Vimeo account, you will not be able to share a video's direct link. Instead, you can change the Content Type to Article and paste any shareable link to a video. The video will open in a separate window rather than in the video player within Experiential Learning Cloud.