Background:

Save faculty time and streamline the grading process with scores automatically transferred from Experiential Learning Cloud directly to your grade book in your Learning Management System (LMS).

 

NOTE: This feature is only available to programs using an LTI 1.3 Auto Provisioning integration. If your program is interested in implementing this integration, please submit a request via the 'Support' icon in your Experiential Learning Cloud account. 

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Setting Up Scoring for Grade Passback

In order to use the Grade Passback feature, reach out to our support team to request to have the feature activated for your program. Once activated, you will be able to set up scoring in your assignments in Experiential Learning Cloud. 

1. Go to the Program Management | Staff & Students environment
2. Open a class template (recommended) or class and create an assignment or copy an existing assignment
   • NOTE: Scoring must be applied to newly created assignments or copies of existing assignments.
     You will not be able to set up scoring on existing assignments.
   • TIP: You can create a new class template and bulk-copy the assignments from the original class/class template, so you do not have to recreate each assignment individually.
3. Refer to the approval process section of the assignment builder to determine who will be the person to score the assignment in Experiential Learning Cloud. The last reviewer in the approval process will be the person who is required to award a grade to the student. The assignment must have a reviewer for scoring to work.
   • If the last reviewer is not someone who should be awarding a grade to the student, add an additional reviewer who will be able to grade the student to the end of the order.
   • A reviewer will need to be added to the assignment in order for scoring to be enabled.
     • Click the (+) icon in the Approval Process section of the assignment builder to add a reviewer. This will be the person who scores the assignment.
     • Click Refresh Signers after the reviewer has been added to the assignment.
     • Now, a Scoring Type field should appear.
4. Change the scoring type from “None” to “Numeric” to activate the scoring field on the assignment.
5. Input the minimum and maximum possible scores on the assignment
   • The minimum and maximum possible scores, and the given score should all be entered as numerical values. 

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How It Works

Scoring an Assignment in Experiential Learning Cloud:

NOTE: For Grade Passback to work, the ELC course must be created via the LTI integration, and students/faculty must be added to the course via the LTI integration.

• Grade Passback will not work with manually created courses or for users who were manually added to a course.

To score an assignment in Experiential Learning Cloud, the assignment's final reviewer will: 

1. Click the Waiting On Me button to review the assignment. 
2. Click the Approve button to finalize the assignment. 
3. From there, they will be prompted to enter a score into the scoring field.

In the LMS: 

When a reviewer enters a new score in an assignment, it will send a message to the LMS to create a new assignment in the course and a new entry into the grade book, with the following information: 

• The given score on the assignment instance
• Maximum allowed score
• Label: ELC Assignment name & course information (number, name, section, and term)
• If a non-numerical value is entered, a prompt will appear, “Please enter a numerical value only”. The value entered will not be saved until it is numerical.

Updating an Assignment Score in Experiential Learning Cloud:

To update a score on an assignment in Experiential Learning Cloud, the assignment's final reviewer will: 

1. Click the Completed icon to open the assignment status modal
2. Click the Completed button. 
3. Click Change the Score to make an update to the existing score. 
4. Click Review to re-open the assignment and update the score. 
5. Click the Approve button to finalize the assignment. 
6. From there, they will be prompted to enter a score into the scoring field.

In the LMS: 

If a reviewer updates an existing score, a message will be sent to update the existing line item in the LMS grade book. 

Similarly, If a student requests to make changes to their assignment and the instructor approves, the assignment will be reverted to the In Progress status and the score will be deleted from the LMS grade book. 

In both scenarios, once a new score is given and saved, it will update the line item in the grade book. 

Deletions

• If a reviewer deletes an existing score on an assignment in Experiential Learning Cloud, a message will be sent to delete the score in the existing line item in the LMS grade book.
• If a program administrator deletes an assignment from a course in Experiential Learning Cloud, the line item will be deleted from the LMS grade book.

Assignment Deleted in LMS

• If an assignment is deleted in the LMS, any associated scores will be deleted. The scores will need to be re-saved in Experiential Learning Cloud in order to be added back to the grade book in the LMS.

Score Deleted

• If an individual's score is deleted in the LMS, it will need to be re-saved in Experiential Learning Cloud in order to be added back to the grade book in the LMS.

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FAQs

Do the assignments in my ELC and LMS courses sync with each other?

• No. The assignments in your ELC and LMS courses remain as separate entities. Scoring an assignment in ELC does not score an existing assignment in your LMS. Rather, upon scoring an assignment in your ELC course, the ELC assignment will be created in your LMS course for which the scoring will be passed back to.

Can I test Grade Passback with test courses or users?

• No. Grade Passback will only work with courses created via the LTI integration and students/faculty added to the course via the LTI integration. Therefore, testing must be done in an actual course with actual users.
• If you are new to using Grade Passback, we recommend piloting it with 1-3 assignments in a course to help you determine if it meets your needs.