Experiential Learning Cloud Best Practice: Program Completion Report

Assign a Program Completion Report at each placement level so students can generate a cumulative hours report with student and faculty signatures.

Jul 16, 2026
Knowledge

Title

Answer

Overview

To ensure that students have all of the information they might need from their time in your program before transitioning to the alumni status, they should always be assigned a "Program Completion Report," which allows them to generate a report summarizing all of the hours accrued prior to graduation.

How do I set this up?

At the end of each level of placement (ex. Practicum, Internship, Foundation, Concentration, Student Teaching), include an assignment in that field course that will cover the entire period of time a student was at that level. Each level of placement should correspond to a time track (timesheet).

In the field course template(s), add a report assignment for the 514 - Track Hours Log report.
Instructions should indicate that the student needs to use the first date of their placement that uses that time track through the last date of their placement that uses that time track.
Set any intermediate time report assignments as prerequisites so this one only gets run when all of the other time reports are approved and completed.
In the Reviewer section, the best practice is to:
1. Require Student signature.
2. Disable the supervisor signature since there may be more than one supervisor for a track and they have already approved the hours earlier.
3. Require the Faculty signature so it has an approval signature on the report.

Tips


Use this technique when you have multiple time approvals over the course of a time track’s use.	If you only have one cumulative final report for a time track in the field placement course, you do not need to add another one for just this purpose.
Require the student and faculty signatures and disable the supervisor signature.
Set prerequisites on this assignment so it can only be run when all other time reports have been completed.