Experiential Learning Cloud: Add a Timesheet Toward Licensure Progress

Track time in Timesheets via Calendar, Track, or Agenda views. Enter minutes (required), add activity, site, supervisor, and save. Select your track first.

Jul 16, 2026
Knowledge

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Overview

You'll record your hours and activities toward graduation and licensure on a regular basis. You can add a new Timesheet to your list (agenda view) or record your hours and activities directly on your calendar.

Important: Have you selected your graduation and/or licensure track yet? While you are able to enter time without an activity, you need to select a track to be able to record the specific activities toward your practicum or internship hours.

Track Your Time/Record Activities

In the Classroom | Training environment, you are able to access the Timesheets workspace in one of two ways:

The timesheets tile on your Experiential Learning Cloud homepage.
The Timesheets tab on the left of the screen.

Add from Calendar View (Month, Week, or Day)

Click on month, week, or day, depending on which calendar view you'd like.
Click on the calendar.
It will pre-populate the day's date.
It will open with the Time field expanded.

Add Time in Track View

Click on Track
Enter the duration of your time entry in the text entry box in the activity you want to track time under OR
Click the plus icon to open the time entry field

Time

Click the clock icon to populate with the current time.
Click on the text field:
- To enter time manually (in 00:00 AM/PM format).
- To choose time using the dropdown.
- In the week and day calendar views, the Start time will populate based on where you click on the calendar.
- TIP! You can enter any duration or length of time desired. Time entries do not need to be entered in 15 minute increments.
End time will calculate automatically based off Start time and Minutes.
Note: The Minutes field is the only field required to record your time. We recommend recording all three time fields (Start time, End time, and Minutes) for auditing purposes.
1. Enter Start time (one of three options):
2. Enter total minutes (required)
3. Click OK.
Program: If you have a program pre-selected at the top of you timesheets view, it will auto-populate. To change programs, click on the program name for a dropdown to appear with all of your programs listed. Otherwise, click on the edit icon to select a program.
Site: Your site will auto-populate based on if you have a pre-selected site at the top of your workspace. To change the site for the singular time entry, click on the site name and select a different one from the dropdown.
Supervisor: Select your supervisor.
Activities: Associate the correct activity with this timesheet.
1. You are able to check activities for more than one track, if needed.
2. Click the edit icon.
3. Check the box next to the appropriate activities.
4. Click OK.
5. Tip: Try to choose the most specific or granular activity available when selecting the activity for your time entry.
Tags (optional): You may select a tag for the Timesheet to color-code it on your calendar.
Click the x to close the Timesheet.
Add from Agenda View
Click Agenda.
Click the plus icon in the upper right corner of the table.
1. The table will scroll to the bottom to a new Timesheet.
2. The date will default to today's date.
Enter the information for the Timesheet (see Steps 3-8 above)
Click x in the upper right corner to close the Timesheet.

Note: Can't find your specific activity? Make sure you have selected the right graduation/licensure track. If you still do not see it listed, submit a ticket requesting this activity to be added. Include the activity requirements.

Adding a Track in ELC

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add-a-timesheet-toward-licensure-progress