Student Rankings in Sonia

Introduction
Student Rankings allows placement officers to track student preferences, site reviews, offers, and allocations during the placement process.

Typical usage may include:

• Students preference sites in Sonia Online

• Sites review, rate, rank, and offer placements

• Students accept or decline offers

• Students are allocated automatically (if enabled)

The term “Ranking” may be aliased in School Options > Terminology.

The Rankings Screen
The Rankings screen is accessed via the yellow star icon on a Placement Group ribbon.

Each student appears in the grid. Students associated with multiple sites appear on multiple rows.

Key Columns:

• Student Name: Student in the placement group

• Site: Associated site

• Preference: Student’s preference number and uploaded documents

• Status: Current ranking status

• Rating or Ranking: Site or staff assessment

• Allocated: Indicates if the student is allocated

  • 	The placement officer can filter to True to see the students to whom they are assigned.
    	The placement officer can filter to True to see the sites to which they are assigned.

• Updated: Last status change date and time

Settings Required

General Rankings Settings
Go to School Options > Placement > Rankings.

Common settings include:

• Allow sites to see rankings

• Allow students to see their rankings

• Allow sites to offer placements

• Automatically allocate students on offer acceptance

• Use ranking (1–n) instead of rating (5 stars)

These settings apply globally but can be adjusted per placement group.

Ranking Status List
Configured in School Options > Lists > Ranking Status.

Common statuses include:

• Shortlisted

• Offered

• Accepted

• Declined

• Rejected

• Unallocated

The back-end status controls who can select the status and what actions are allowed.

Notifications
Notifications can be enabled for placement officers, sites, and students when a ranking status changes.

Notification to Site:                                            Notification to student:
 
Notification to placement officer:

How Rankings Work

Associating Students and Sites
Students are associated with sites when:

• A student preferences a site in Sonia Online, or

• A placement officer manually creates the association

  1. Select the student in the Rankings grid.

  2. Click the green plus button to the right of the grid.

  3. In the dialog box, select a placement request (site) from the filterable list.

  4. Optionally set a 5-star rating, choose a status, and add comments.

  5. Select whether to send notification emails to the site and/or student (requires Notifications to be enabled).

  6. Click OK, then save the placement group. 

Changing Status

Status changes can be made by:

• Placement officers in the Sonia Client

• Site contacts in Sonia Online

• Students (accepting or declining offers only)

 

Allocation
If enabled, students are automatically allocated when they accept an offer.
Otherwise, placement officers can allocate students manually using the Allocate button.
Allocation follows placement business rules and will display warnings if requirements are not met.

Communication

Placeholders are available for ranking-based communications.

For students:

• ShortlistedSiteDetails

For sites:

• ShortlistedStudentNames

• ShortlistedStudentDocuments

• ShortlistedStudentCheckDocuments

Communications can also be sent to a selected ranking status to avoid duplicate messages.