Site Interviews

Overview
The Interview feature allows scheduling meetings between students and sites. Interviews are created within a placement group by placement staff or site contacts. Students can select timeslots available to them or notify the Placement Officers of interviews scheduled outside Sonia.

Key Points

• Interviews occur within a placement group context.

• Can be created by Placement Officers or Site Contacts.

• Placement group must be configured with Key Events:

  • Sites can add interviews – date/time range for site contacts

  • Students select interviews – date/time range for student selection

Adding Individual Interviews

• Go to the Interviews page in the placement group.

• Double-click the date/time of the interview to enter details:

  • Subject: Title of the appointment (e.g., Interview with [Site Name])

  • Location: Meeting location

  • Start/End time

  • Status: Confirmation of time

  • Description: Optional extended information

  • Only available to shortlisted students: Limits slot to shortlisted students

  • A student can add themselves: Allows student self-selection

  • Context: Optional site association

  • Attendees: Select role (students, site contacts, supervisors, placement staff)

Creating an Interview Schedule in Bulk – Placement Officer

1. Open placement group →click the Interviews button

2. Enter site name to filter placement requests

3. Define interviews:

   • Subject, Location, Description, Period, Time, Duration, Intermission, Days

   • Student settings: self-add allowed, only shortlisted students

4. Click Create

5. Use +/- icons to add/remove timeslots

6. Edit an appointment using the edit pencil icon

Creating a Schedule – Site Contact

• Site contact must have permission: edit placement requests

• Placement group Key Events must be set:

  • Sites can add interviews

  • Students select interviews

  • Interviews restricted (optional)

• Site contact: Go to the Placements tab → Manage Interviews → Add multiple interviews

• Fill in the placement request and interview details

Student Selection of Interview Timeslots

• Student logs in →goes to Placements tab → Interviews button

• Click Select for the site, choose timeslot via calendar icon

• Selected slot appears on the student’s Calendar tab

• The appointment can be exported to Outlook/Google or add documents/links

Students Notifying Placement Office (Outside Sonia)

• Students select interview Key

  • The event must be active

• Student enters date/time of interview and goes to time zone → Save

Viewing Student Interviews

• Rankings page: Student interview time appears in the site row

• Interviews page: Filter by site → hover over time slot → click edit pencil to see attendees

Notifications

• Placement Officers:

  • Placement officers can enable notifications by going to School Options > Notifications > Placement Officer

    • Individual Placement Officers must subscribe by going to File tab → Subscriptions

• Site Contacts:

  • Site contacts can enable the option to receive a notification when a student selects an interview with them.