Team Administrators

Overview

Team Administrators in SharpCloud manage team structure, members, permissions, and story sharing settings. They ensure the team environment is configured correctly and securely for collaboration.

Accessing Team Admin

1. Navigate to Teams & Directories from the dashboard

2. Select Team Admin (available to admins only)

The Team Admin module includes three tabs: 

• Design
• Members & Invites
• Story Settings

Key Admin Capabilities

Team Management

• Add or remove team members

• Assign roles (Admin or Member)

• Delete the team (requires no members or stories)

• Upload team branding (logo/image)

Design Tab

• Configure team name and image displayed on the dashboard

Members & Invites Tab

• Add users via contacts, email, or username

• Invite non-users to join SharpCloud

• Re-invite pending users

• Remove members (with permission implications)

• Change roles between Admin and Member

Important Notes on Removing Members

• Lose team access and implicit permissions

• Retain explicit permissions and story ownership

• Consider transferring ownership before removal

Story Settings Management

Sharing Control

• Set global rule for sharing outside the team

• Override sharing per story

• Story-level settings take precedence over team defaults

Publishing Control

• Control whether stories can be made public

• Set global publishing rules

• Override publishing per story

Story Ownership & Removal

• Transfer story ownership to another member

• Remove stories from team (reverts to personal ownership)

• Explicit permissions remain; implicit team access is removed

Deleting a Team

• Remove all members and stories first

• Use delete option in Team Admin

• This action is irreversible

Notes

• Global settings apply only to new stories

• Existing stories retain their individual settings

• Story-level permissions always override team defaults