Story Permissions

Overview

SharpCloud provides a range of user permissions to control access and functionality within a story. By default, the story creator is assigned as the Owner and is the only user with access unless the story is created within a team space.

Different permission levels determine what actions users can perform, from viewing content to full administrative control.

Permission Levels

• Anonymous User – Can view public stories only

• Read-Only – Can view and interact with limited features

• Collaborate – Can contribute content such as comments and form inputs

• Create – Can create and edit views and perform advanced actions

• Owner – Full control, including deletion and ownership transfer

Key Capabilities by Role

• Viewing & Access: All roles can view public stories; most roles can access stories within the company directory

• Interaction: Read-Only and above can comment, take screenshots, and use forms (if enabled)

• Collaboration: Collaborate and above can actively contribute

• Creation & Editing: Create and Owner roles can build and modify views

• Advanced Actions:

  • Create and Owner can export, copy, restore, and download stories (some actions depend on settings)

  • Only the Owner can delete the story

  • Ownership transfer is limited to higher permission levels

* Some permissions depend on specific story settings being enabled.

Providing Admins Co-Owner Permissions

From version v9.4.0710 onwards, Admin users can be granted Co-Owner capabilities via a checkbox in the Story Setup. This option is enabled by default for new stories.

Notes

• Permissions can be adjusted to control access and collaboration levels

• Stories created in team areas may be accessible to multiple users by default

• Co-Owner functionality allows Admins to manage stories alongside the Owner