Overview:

In Experiential Learning Cloud, a “champion” is a person who manages the Experiential Learning Cloud database for their program. 

They will have oversight over all students, faculty, and site supervisors in the program.

In addition to having access to the Supervision (front-end) environment:

• they will have access to the Staff & Student, Admin, and Customization environments (back-end) for the purposes of program management, including:

  • user creation

  • class and assignment setup

  • class maintenance

  • site creation

  • site management

 

Who makes a great champion? 

The three best candidates for your program’s key champion(s) are:

1. The person from your program who oversees the student field experience. 

• • This person may have the title: Field Coordinator, Clinical Coordinator, Director of Clinical Training, Director of Practicum and Internship, or similar. 

Why does this person make a good champion? 

1. 1. 1. They provide insight into the overall outcomes that the field experience should provide for each student going through the program. 

      2. Their knowledge of the program content makes them great champions because their perspectives can help us ensure that the database is set up effectively. They can be especially helpful in ensuring the program’s reporting needs have been taken into consideration in the setup process. 

      3. They will have the ultimate say as to how the database is managed and they will be responsible for communicating key processes and database launch information with faculty and students.

      4. They will benefit most out of any member of your team by being engaged in the database setup process. Doing so will equip them with the tools to set up, manage, maintain, and pull data from their Experiential Learning Cloud database for years to come. 

   2. The person who is most in touch with the current processes for collecting documentation related to student placements. 

      •  This person may have the title: Administrative Assistant, Executive Assistant, Assistant to the Director of Clinical Training, or similar.

Why does this person make a great champion?

1. 1. 1. 1. They may be the most intimately aware of the pain points in your current systems and processes.
         2. Their excitement to have everything in one database.
         3. To ensure that we are working closely with the person who will most directly benefit from collecting, storing, and reporting on data in it.
         4. They are a wealth of knowledge when it comes to:
            •  understanding the documentation and their timelines throughout a student’s field placement experience.
         5. They are data collection experts.
            • The onboarding process is dependent upon the Services Team receiving:
              • multiple forms
              • information on program personnel
              • information on affiliated sites/agencies
            • The champion will typically be the person who can compile most or all of that information for us.

3. The person from your program who oversees the collection of programmatic outcome data. 

This person may have the title: Program Chair, Program Director, Assessment Coordinator, Director of Assessment

Why does this person make a great champion? 

1. 1. 1. 1. They know the ins and outs of the data you need to collect to meet your University or Accrediting Body’s requirements.

            • They can help us ensure we set things up correctly from the beginning, so you are able to pull the outcomes you need later on through reporting.

         2. They understand how data is collected in field and non-field classes.

            • They can help ensure that the data collected in each of the classes in Experiential Learning Cloud is cohesive and consistent with your overall reporting goals.

FAQs:

How many champions should my program have? 

We recommend 2-3 champions per program. That way, all of the ownership doesn’t fall on one person, but it falls to a small enough group that you can remain focused!

Should a member of our IT team be a champion? 

That’s not necessary. Experiential Learning Cloud is intuitive enough that you don’t need a degree in computer science to navigate or manage your database! We may need assistance from IT in setting up an integration, but we will let you know about that as it becomes relevant.

Should core faculty members be champions? 

Only if they meet the criteria listed above. Otherwise, they will be able to learn their more limited role in Experiential Learning Cloud once you roll it out to your faculty, students, and site supervisors.