Overview  

There are many reports in Experiential Learning Cloud that give you the ability to analyze student progress and give a visual representation of data. Reports are typically divided into 5 categories: admin, field placement, forms, rubric, and time.

You can view all of these reports and how they work in your Program Setup | Admin environment.

Form Reports 

• 401 - CCS-R

  • View which percentage of students scored at each level for each criterion on the CCS-R. 

  • Use this when you want to gather data on the CCS-R over a specific class/group within a specific date range. 

• 402 - Raw Form Data

  • View all information from a form in an Excel spreadsheet. 

  • This report allows you to pull information that was put directly into a form.

• 404 - Form Audit Report

  • View the completion status for selected forms. This report includes status updates on which fields and signatures have been completed as well as which ones are required to complete the form. 

  • Use this when you want to audit the status of form assignments in classes. This gives admins an indicator of who is in the process of completing a form, who completed a form, and who did not complete a form.

• 406 - PDF Export

  • Download all instances of a form from your database into a zip file.

  • Best practice: use this report when you want PDF copies of all instances of 1 form.

Rubric Reports 

                                                                    603- Group Rubric Analysis 

• 601 - Individual Student Rubric

  • See how an individual student has performed on an individual rubric.

• 602 - Group Rubric Raw Data

  • Export an excel spreadsheet that indicates the scores each student has received on a given rubric, including the date of the assessment, and the assessor's name.

  • Best practice: use this to get data from an assessment or evaluation over a program, or a class/group within a program.

• 603 - Group Rubric Analysis

  • View a summary of how many students are scoring at each level for the criteria as well as the breakdown of the mean, mode, and standard deviation of scores.

  • Best practice: use this when you want quick access to visually compelling data for 1 rubric with the mean, mode, and standard deviation of each criterion listed.

• 604 - Accreditation Standards - Individual Student

  • View a summary of the standards a student has been assessed on, the date of the assessment, and whether the student met the minimum acceptable rating for that standard.

  • Best practice: use this to view progress 1 student is making on 1 set of standards.

• 605 - Accreditation Standards - Group Analysis

  • View a complete list of accreditation standards and a breakdown of how many students met or did not meet the minimum acceptable rating for each standard.

  • Best practice: use this when you want quick access to visually compelling data showing if students met or did not meet the standards.

• 606 - Accreditation Standards Raw Data

  • Export an Excel spreadsheet that indicates the scores each student has received on each standard they have been assessed on, including the date of the assessment, and the assessor's name.

  • Best practice: use this to get raw data from a set of standards over a program, or a class/group within a program. This is also a great option for programs that want to export raw data for further manipulation.

Field Placement Reports 

• 801 - Student Supervisor Qualifications Reports

  • Shows you which student is being supervised by a particular supervisor at a particular site, along with the credentials of the supervisor (if input/mapped).

  • Best practice: use this report to find where all students are currently placed, including the site and supervisor they are working with and the dates/contact information if that information is in Experiential Learning Cloud.

  • If you are using the qualifications table within a form, you can also use this report to export a list of all active supervisors and their licensure credentials.

• 802 - Staff & Students Associated with Site Report

  • Shows you every student and site supervisor associated with a site and their e-mail addresses. 

• 803 - Site Application Status

  • View the application statuses of your students for a specific placement process.

Admin Reports 

• 517 - Communication Summary

  • View a breakdown summary of students' communication. This report includes when the communication was sent, sender and recipient identification, and the type of communication. 

• 701 - Student Purchase Records

  • View the date students in your program purchased Experiential Learning Cloud, or when you were invoiced for them.

• 702 - Database Audit

  • View potential issues or gaps in your program's setup.

  • Best practice: use this to find gaps in your setup like classes without students. classes without an assigned instructor, students without sites, assignments without reviewers, students without direct supervision, etc.

• 703 - User Demographics

  • Export the specific demographics of students and staff in your database filtered by program, class, and role to see the demographics of all users.

Time Reports 

                                                   501- Track Activities for a Single Week

 

• 501 - Track Activities for a Single Week

  • Shows total daily hours by activity and supervisee's time for 1 week, Sunday - Saturday.

  • Best practice: use this report to pull hours on 1 student for 1 week. This works best set up as an assignment.

• 502 - Multi-Week General Hours Progress

  • View a breakdown of weekly hours spent on each required activity as well as the number of cumulative hours spent on each required activity.  

  • Best practice: use this report when you need to see multiple weeks' hours with 1 site supervisor. This works best set up as an assignment.

• 503 - General Hours Graph

  • View a graph portraying which percentage of hours logged under all top-level activities on a selected track for an individual student. This is similar to the  Track Progress Widget.

• 506 - CACREP Practicum

  • View a breakdown of weekly hours logged for various fieldwork and classroom activities on the CACREP Practicum track.

• 507 - CACREP Internship

  • View a breakdown of weekly hours logged for various field work activities on the CACREP Internship track.

• 508 - BBS Weekly Hours Summary

  • View a summary of weekly direct experience hours and weekly non-clinical experience hours logged on or after Jan. 1, 2021. This report is tied to the BBS Weekly Summary of Hours forms and can only be used by programs who utilize BBS time tracks. Recommended for Marriage and Family Associates and Trainees in California.

  • Note: This report only works if your organization utilizes a BBS time track. This report does not work with any other time track.

• 511 - BBS PCC Weekly Hours Summary

  • View a summary of weekly direct experience hours and weekly non-clinical experience hours logged on or after Jan. 1, 2021. This report is tied to the BBS Weekly Summary of Hours forms and can only be used by programs who utilize BBS time tracks. Recommended for Associate Professional Clinical Counselors in California.

  • Note: This report only works if your organization utilizes a BBS time track. This report does not work with any other time track.

• 514- Track Hours Log

  • Shows total hours at a site per activity over any given period of time per student.

  • Best practice: use this report to see the hours completed at a site over any given period of time at a site per student.

• 519-Track Hours Overview

  • View total hours and hours per activity over 1 student.

• 522-Summary of Hours

  • See total hours, hours by activity, and hours at particular sites over any given period of time.

  • Best practice: use this to see the hours a student completed at all sites over any given period of time. This works best set up as an assignment. 

• 523-Approved Hours Log

  • See the total approved hours by activity and site for a selected supervisee.

  • Best practice: this report must be used in conjunction with time approval. This is not common.

• 524-Students Hours

  • Exports the hours from selected activities on a time track for all students or students in a particular class. If you run this report and don't see activities you need to see, please submit a support ticket and let our team know which activities you would like to see on the report. 

• 525-Student Hours by Tag

  • Export a report that shows you how many hours a student has completed with a particular tag and cumulative hours of that student towards a single track. 

• 528 - In-State Experience Verification

  • Complete the BBS In-State Experience Verification form.

  • Note: This report only applies to Marriage and Family Associates and Trainees in California
    

DISCLAIMER: Reports available in your database will vary according to your contract.