Viewing a Student’s Profile

Go to your Program Management | Supervision environment and select View Student Dashboard.

Use the dropdown to select individual students. Students will be broken into categories: “Previous”, “Active”, or “Upcoming”.

• Current: Supervisees with an active supervision rule where the start date is on or before today and the stop date is on or after today, or where both dates are blank
• Upcoming: Supervisees with an active supervision rule where the start date is after today
• Previous: Supervisees with an active supervision rule where the stop date is before today
  • Supervisees with supervision rules explicitly toggled to inactive will not appear in any category

1. Shows you the student you are currently viewing.
2. This is the student’s profile view.
3. Supervisee Track Progress shows the student’s hour progress toward graduation and/or licensure. Learn more here.
4. If the student is using more than one time track, you can toggle between them in the dropdown menu to view their progress.
5. Group Information displays the classes in which the student is currently enrolled, as well as inactive/expired classes, along with their corresponding instructor, Start and End dates and enrollment status.
6. Placement Information shows the student's sites and supervisors, as well as contact information.
7. Emergency Contacts displays the student's emergency contact information
8. User Profile shows the student’s ID # and name, along with their contact information, e-mail, program, and any classes/cohorts they are a part of. 

Viewing a Student’s Timesheets

Make sure students are on top of their time and/or activity entries with a detailed look into each entry they have made.

1. If you click the Timesheets tab, you will be able to view all of the timesheet entries this student has made. 
2. Clear the submitted filter to view all timesheet entries
   
3. Use filters to view records entered
   • within a specified date range
   • with a certain site supervisor
   • at a selected site
   • of a given activity type
   • or on a selected track
4. Click [+] to expand a given entry to see: the site at which the time was logged, the site supervisor the time was accrued with, the type of activity logged, and any notes the student entered in relation to the timesheet entry. 
5. The total number of hours logged in each activity type for the date range selected will be displayed in the rows highlighted in grey. 
   

Viewing a Student’s Documents

Use the documents workspace to search for documents quickly and directly. Filter by author, document type, who the assignment is about, etc.

 

1. If you click on the Documents tab under the selected student, you’ll see documents about the student (please note: the documents you are able to view will depend on your role within Experiential Learning Cloud. Learn more here.)
2. Use search filters you can use to find certain documents, forms, documents created within a certain date range, etc.
3. Click on the [+] icon to expand the document you want to look at.
4. If you need to create a document about the student, you can click on the Add + button in the upper right-hand corner. Documents created here are considered ad-hoc documents. These are not visible to the student unless shared and cannot be associated with assignments. This is not common.