Overview

Allocating Student Placements Using Site Preference Lists

• Compare student site preference rankings with site openings side-by-side to allocate placements intentionally.

• Give students approval to apply to selected sites—all in one dynamic space.

Using Site Preference Lists:

• Help narrow down student interests based on services, client demographics, location, etc.

• Have students submit their preferred sites before determining which sites they can move forward with.

• Students can only apply to sites approved from their list.

• Ask your implementation specialist to include a site preference list in the placement process.

Settings You Can Configure:

• Minimum and maximum number of sites on a student’s list.

• Due date for submitting the preference list.

How to Approve/Decline a Student's Preference List

1. In your Supervision environment, go to your Site Placement workspace and select the correct site process.

2. Click the purple Waiting on Me icon in the review row under Site Preferences to start approving and declining sites. 

    

3. The Site Preference Approval page will then open in Student View. You can switch between Student and Site View depending on your preference.

   1. In the Student View you can;

      • View and approve the preference lists for each individual student

      • View other students approved or declined for a particular site that another student included on their list

      • Filter the table by previously approved lists (Status: Approved) or lists still pending review (Status: Decision Pending)

      • Filter the table by the date the preference list was submitted 

      • Sort the table by Pending Requests (list still awaiting review)

      • 

   2. In the Site View you can;

      • View and approve the all students who listed the selected site on their list

      • View students who have already been approved or declined for the site

      • View sites already approved for a student

      • View how each student ranked a particular site

      • Filter the table by previously approved lists (Status: Approved) or lists still pending review (Status: Decision Pending)

      • Filter the table by the date the preference list was submitted 

      • Sort the table by Pending Requests (list still awaiting review)

      • 

4. In Student View, check off the sites you want to Approve and click the Approve button, and then check off the sites you want to decline for the student and click the Decline button (or vice versa). 

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   • Click the plus icon to the left of each site name to see other students who were approved/or denied for that site

   • Use the select all check box at the top to select all of a student's preferred sites

5. In the Site view, expand the site you want to review.

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   • Check off each student you want to approve or decline for that site

   • Click the plus icon to the left of each student to view their other approved sites

   • Once you've approved/declined all requests for a single site, the Pending Requests number should equal 0, indicating you have no other requests for that site.

6. Once you've approved and/or declined all the sites on a student's preference list, you can then notify them using the Notify students button on the top right. Click the button and deselect any students you don't want to notify yet, and then click Submit. 

   • Students will not appear in the notify list until you approve and/or decline all of the sites on their preference list.

   • If you make a mistake, you can decline an approved site or vice versa up until the point you notify the student. Once you notify them, their preference list is locked.

You must notify the student before they can begin their placement application paperwork for a specific site or submit another preference list.