Experiential Learning Cloud: Payment Options (for programs)

Choose payment model: credit card (student pays at signup), invoicing (school billed), or bookstore access codes. Each option has trade-offs in fees, refunds, access, and admin.

Jul 16, 2026
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Overview

Before you invite your students to join Experiential Learning Cloud, you will need to select a payment model to determine how your program will purchase Experiential Learning Cloud.

Below outlines the different payment models and their pros and cons.

Payment Models (invoicing, access codes)
Credit Card

1. Student Payment During Registration

The student is prompted to pay via credit card during the registration process:

Pros	Cons
Easy for students to purchase during the registration process	Non-refundable $8 credit card processing fee
No mark-ups in cost	Students can't login until they purchase
Refunds available directly from Experiential Learning Cloud	Students cannot use financial aid for purchase

2. Invoicing

The student is NOT prompted to pay by Experiential Learning Cloud:

Pros	Cons
Students don't have to pay before they can access Experiential Learning Cloud. school is directly billed for registered students	Fee approval process may be required, which can take some time depending on your program
Invoicing is the most recommended payment model	Invoices may be paid by check or electronic transfer.

3. Bookstore Access Codes

The student is prompted to enter an access code during the registration process:

Pros	Cons
Students can use their financial aid to purchase their access code	Mark-ups in cost Bookstores typically add $20-100 onto the purchase price
Can be included in the class textbook list	Lumivero is unable to provide a refund for students purchasing bookstore access codes. Refunds need to be requested from the bookstore
	Difficult to administer for multiple programs at different price points
	Bookstore is 100% responsible for the distribution and management of codes
	Students may be unsure where to buy or redeem access codes They can purchase codes before redeeming them and may lose or misplace them.
	Students can re-sell codes they've previously redeemed to other students
	Codes must be purchased in bulk from Experiential Learning Cloud. Codes to bookstores are only sold in batches greather than 15.

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