Overview

When your program enables Site Tracking, some site supervisors and authorized site representatives (ASRs) may already exist in Experiential Learning Cloud but haven’t been invited to register.

This article explains how to invite those existing users so they can complete site placements and supervise/approve student hours within ELC.

 

Invite Your Current Training Sites to Register for Experiential Learning Cloud

1. Go to the environment: Program Management | Staff & Students > Users.

2. Set the following filters:

   1. Role: Select Authorized Site Representative.

   2. Registered: Under the More filters menu, Select Registered: Not Registered                                                                                                          

3. Click the select-all check box on the far left of the Staff and Student table header.

   • All unregistered ASRs will be selected.

4. Click Invite Staff & Students.                                                                                            

   • The system checks that all selected users have an associated Role, Site, and Program:

     • If users have an associated Role, Site, and Program, they will receive an email inviting them to register Experiential Learning Cloud. The Invitation Results window will tell you how many users have received invitations.                                               

     •  If users do not have an associated Role, Site, or Program, a warning will appear and their invitation will not be sent. You will need to update these users prior to sending them invites.

   • The Registration status of all invited users will change from Not Registered to Invited (you may need to refresh your screen to see this updated status).

5. Click Filter and change the Role to Site Supervisor.

6. Repeat Steps 4-5.