Overview

There are a few reasons that you may need to update a student’s placement dates in Experiential Learning Cloud.

• They need to start at their site sooner than expected
• They need to leave sooner than expected
• Students and/or supervisors may need an extension to wrap up final evaluations or time reports.

As a program administrator, you have the ability to update a student’s placement dates as necessary within your Experiential Learning Cloud account.

Background

A student’s site placement is comprised of two connections:

1. 1. Between the student and the site
   2. Between the student and the supervisor

In order for the student’s placement to be extended, both of these connections will need updated end dates.

Updating the Connection Between a Student and Their Site

1. Go to Program Management | Staff & Students 

2. Search for the student

3. Expand the student’s record by clicking the [+] icon next to their name

4. Go to the “Sites” tab.

5. Click on the site

6. Click on the start or end date field and update the student’s placement start or end date.

Updating the Connection Between a Student and Their Supervisor

1. In the student’s record, click the “Supervision Rules” tab.
2. Within the “Supervisors” section, you should see the name of the student’s site supervisor. Click this row to expand it.
3. Click on the start or end date field and update the start or end date of the supervision rule. 

Expired/Inactive Placements

A Placement is considered Expired/Inactive IF:

• The end date on a student’s site placement (or supervision rule) has passed
• The start date on the placement has not arrived

In both the “Sites” and “Supervision Rules” tabs, you will see a toggle with a default setting of “Hide Inactive/Expired Placements”. Reveal Inactive/Expired placements by switching off this toggle.