Overview 

Faculty and Administrators can keep notes about students in Experiential Learning Cloud. These notes are a great way to track student progress and keep university supervisors on the same page for a student’s progress within their program. We recommend supporting students' growth and development by logging notes about them as they progress through the program. Share notes with other faculty or administrators at your discretion.

Notes can be recorded in either the Student Dashboard or in the Staff & Students table and can only be seen by university faculty and administrators. Site staff do not have access to view or write notes. Notes written in either workspace will be visible in both environments.

Adding Notes in The Student Dashboard 

1. Navigate to the Program Management | Supervision environment.

2. Go to the Student Dashboard workspace and select a student using the dropdown menu at the top of the screen.

3. Click on the “Notes” tab

4. Click the “+” icon on the right to add a new note.

   

5. Optional: select a recipient of the note. If you select a recipient, they will receive a notification with a link to the note. If no recipient is selected, the note will still be visible to faculty who supervise the student.

6. Add a subject.

7. Add a note in the Message field.

8. Click Post to send the note.

   

9. Once a note is posted, you will have the option to tag and edit your note. Add tags by selecting the Tag field. Edit your note by clicking on the blue text and then click Submit.

Notes can be edited for 24 hours after they are written.

Adding Notes in the Staff & Students Table 

1. Navigate to the Staff & Students Environment.

2. Use the filters to search for a specific student.

3. Expand the student’s record by clicking the [+] icon.

4. Click on the Notes tab.

5. Click the + icon on the right to add a new note.

6. Optional: select a recipient of the note. If you select a recipient, they will receive a notification with a link to the note. If no recipient is selected, the note will still be visible to any faculty who supervise the student.

7. Add a subject.

8. Add a note in the Message field.

   

9. Click Post to send the note.

10. Once a note is posted, you will have the option to tag and edit your note. Add tags by selecting the Tag field. Edit your note by clicking on the blue text and then click Submit.

Notes can be edited for 24 hours after they are written.

Adding Notes in the Placement Information widget 

1. In any screen, open the Placement Information widget on the right side.

2. Select a student from the drop down.

3. Click on the note symbol to the right of their name.

4. Click on the plus [+] button to add a note!

Replying to Notes 

Faculty can reply to notes using the arrow icon on each note. The original author of the note becomes the automatic recipient.

Downloading Notes 

All notes and their replies can be downloaded by administrators using the download icon in the upper right.

Filter Notes 

Drill down and find relevant notes using the filters at the top of the Notes workspace. Filters include the author of the note, tags, date created, or search by text within the note.