Maintain an up-to-date database of your program's partnering sites by tracking and updating each site's approval status.

What do these statuses mean?  

Status	Meaning
	This site is approved for students in the program. If your program has enabled "Browse Sites", students will be able to view any sites with the Approved status when browsing the site list.
	This site is not approved for students in the program. Sites that are not approved will be hidden from students looking at their sites list. However, if they suggest a site with the same or similar name it will appear in the pop-up and be identified as Not Approved.
	This site is currently on hold while it is being vetted by the program. Students who are starting their site application process in Experiential Learning Cloud will not see these sites as options. However, if they suggest a site with the same or similar name it will appear in the pop-up and be identified as On Hold.
	Students who are starting their site application process in Experiential Learning Cloud will not see these sites as options. However, if they suggest a site with the same or similar name it will appear in the pop-up and be identified as Decision Pending.
	This site is approved for students in the program but not currently accepting new students. This status will allow the site to remain approved but will be hidden from student view when looking at their sites list. However, if they suggest a site with the same or similar name it will appear in the pop-up and be identified as Approved - Full.

How to update site statuses

In your Program Management | Supervision environment 

1. Go to the Site Placements Workspace and select the Site Management tab.
2. If you would like to update the status for one site: 
   1. Find the site for which you would like to change the status.
   2. Click on the plus icon to expand the site record in the list, or click on the site's row.
   3. Click the Update site status button.
   4. A window will appear. From the dropdown, select the program you wish to update the site's status for, and then select the desired status.
   5. Enter any notes as you see fit. These notes will be stored in the History tab in the site's record. 
   6. Click the Update button.
   7. The updated status will appear in the sidebar to the left and under the History tab.
3. If you would like to update the status for multiple sites:
   1. Click the checkbox on the left side of the sites table for any sites for which you want to change the status.
      • NOTE: You will only be able to change the status for multiple sites if they are associated with the same program(s). 
   2. Scroll down to the bottom of the table and click Update # Site Statuses.
   3. Select the program you are updating the status for and the status you'd like to apply to all selected sites. 
   4. Enter a note, if applicable. Keep in mind that these notes should be relevant to all sites you are updating statuses for, as the note will be applied to each site's status change history.
   5. Click the Update button. 

In the Placement Approval Grid 

You will only be able to update the status of a single site from the placement approval grid. 

1. Click the 3 dots next to the site name.
2. Select Update site status.
3. Select the new status and add any notes (optional).
4. Click the Update button.
5. A success message will appear indicating you changed the site’s status. Select another program to update the status, or close the window. Go to the site in Site Management or in the Admin environment to view these changes.

In your Program Setup | Admin Environment

1. Go to the Program Setup | Admin environment.
2. If you would like to update the status for one site: 
   1. Find the site and click on it to open its record.
   2. In the Details tab, at the bottom, find the program for which you want to update the site status.
   3. Click the plus icon to expand the status record.
   4. Click the Update site status button.
   5. Select the new status and add any notes as necessary.
   6. Click the Update button.
   7. The updated status will appear. Any changes made here will be visible in the History tab for this site in the Site Management workspace.
3. If you would like to update the status for multiple sites:
   1. Click the checkbox on the left side of the sites table for any sites for which you want to change the status.
      • NOTE: You will only be able to change the status for multiple sites if they are associated with the same program(s). 
   2. Scroll down to the bottom of the table and click Update # Site Statuses.
   3. Select the program you are updating the status for and the status you'd like to apply to all selected sites. 
   4. Enter a note, if applicable. Keep in mind that these notes should be relevant to all sites you are updating statuses for, as the note will be applied to each site's status change history.
   5. Click the Update button. 

NOTE: You will only be able to update a site's status for your associated programs.