Global Settings in Sonia

Background

The flexibility of Sonia's customization options allows you to define certain permissions for each role.

Configuring the settings

In School Options > Online > General tab > Global section is where you will find a number of settings. Each one is explained in the table below the screenshot.

Glossary of Global Settings

Setting/Option	Setting Purpose	Global Section(s)
Add Sites	Adds a Site Submission tab for Students and Supervisors to submit new Sites to be vetted for potential future placements	Student, Supervisor
Edit next of kin details	User can edit next of kin details under My Details tab	Student
Can change their photo	User can add/change photo in Settings	Student
Show mobile application	A QR code will be displayed that will allow the user to connect their Sonia Online account to the Sonia for Students or Sonia for Supervisors app on a mobile device (iOS or Android)	Student, Supervisor
Show competency progress	A progress bar will display on the student’s Home page to indicate progress toward their Competencies.	Student
Auto lock uploaded documents	Documents will be locked when the user uploads them, and the user will not be able to delete them. They can be deleted by a Placement Officer in the client.	Student, Site Contact, Mentor, Supervisor, Coordinator, Director
Can enter bulk attendance	If the user’s role has “Submitter” permission on Timesheets, the user can enter a timesheet entry in bulk for all of his/her students.	Site Contact, Supervisor
Can add subsites	User can add site locations or new programs under Site Details	Site Contact
Can all site contacts edit student forms	If a form supports “read/write” or "editable" permissions for the Site Contact role, all contacts listed at the site will be able to edit the form. If this setting is not ticked, only the Primary Contact can edit the form.	Site Contact
Can email	User can email other parties involved in the placement from the Students page. IMPORTANT: The people in the role with this setting activate must have the domain that was authenticated during implementation. For example, if the plan is to allow Supervisors to email through Sonia Online, all Supervisors must have the approved domain (e.g., @university.edu) on the email address on their profile.	Site Contact, Supervisor
Hide dates in advertisement process	Dates of the placement will not be displayed when the site contact creates a placement request; i.e., the site contact cannot enter the dates of the placement at their site. Dates default to the dates of the placement group.	Site Contact
Can see student code	User can see the student code along with other student details	Supervisor
Can edit student checks	User can validate his/her students’ Checks	Coordinator
Filter students based on placement group subject	User can select students to view based the Subject with which they were added to their placement group. If this is not set, they will see any student enrolled in their subjects	Coordinator
Hide coordinators from students based on placement group subject	User can only see the student(s) for the subject associated with this placement group.	Coordinator
Display parent site resources	Parent site resources such as Notes and Documents will appear to students who are placed in subsites of that parent.	General
Display all resources in the site hierarchy	Students can see Notes and Documents from sites higher up the hierarchy.	General
Hide supervisors that are not in position	Student(s) or mentor(s) will not be able to view a supervisor assigned at the placement request level (and NOT at the position level)	General
Expand position details	User can see position details about the placement (e.g., Mentor, Supervisor) in the Placements tab > red Details button	General
Show impersonator’s username on forms	An impersonating Placement Officer’s name will display as having saved or actioned the form instead of the name of the person being impersonated.	General
Unallocated placements can be viewed	Site Contacts can see placements to which students have been allocated AND placements that do not have allocations if they have permission to edit placement requests and they open a placement group on the Placements tab.	General
Hide completed forms	User’s forms that are complete will default to hidden. The option can be unchecked on the user's Forms tab.	General
Display school documents as a separate page	Displays documents and links on a separate tab instead of the Home page	General
Hide documents and custom fields from contact cards	Documents and custom fields will not be displayed for the user, even if that role has permission to see the information when they view the name of a user in another role with a placement.	General
Hide description field when uploading documents	User can't view the Description field when uploading documents.	General

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