Online Settings/Configurations Available in Sonia

These settings influence what Sonia Online users see and do. They are located in School Options > Online > General tab.

1.  

Global Settings

In School Options > Online > General tab > Global section is where you will find a number settings. Each one is explained in the table below the screenshot.

 

Setting/Option	Purpose	Setting Section(s)
Add Sites	Adds a Site Submission tab for Students and Supervisors to submit new Sites to be vetted for potential future placements	Student, Supervisor
Edit next of kin details	User can edit next of kin details under My Details tab	Student
Can change their photo	User can add/change photo in Settings	Student
Show mobile application	A QR code will be displayed that will allow the user to connect their Sonia Online account to a mobile device (iOS or Android)	Student, Supervisor
Show competency progress	A progress bar will display on the student’s Home page to indicate progress toward their Competencies.	Student
Auto lock uploaded documents	Documents will be locked when the user uploads them and the user will not be able to delete them. They can be deleted by a Placement Officer in the client.	Student, Site Contact, Mentor, Supervisor, Coordinator, Director
Can enter bulk attendance	If the user’s role has “Submitter” permission on Timesheets, the user can enter a timesheet entry in bulk for all of his/her students.	Site Contact, Supervisor
Can add subsites	User can add site locations or new programs under Site Details	Site Contact
Can all site contacts edit student forms	If a form supports “read/write” permissions, all contacts listed at the site will be able to edit the form.	Site Contact
Can email	User can email other parties involved in the placement from the Students page	Site Contact, Supervisor
Hide dates in advertisement process	Dates of the placement will not be displayed when the site contact creates a placement request. Dates default to the dates of the placement group.	Site Contact
Can see student code	User can see the student code along with other student details	Supervisor
Can edit student checks	User can validate his/her students’ Checks	Coordinator
Filter students based on placement group subject	User can select students to view based the Subject with which they were added to their placement group. If this is not set, they will see any student enrolled in their subjects	Coordinator
Hide coordinators from students based on placement group subject	User can only see the student(s) for the subject associated with this placement group.	Coordinator
Display parent site resources	Parent site resources such as Notes and Documents will appear to students who are placed in subsites of that parent.	General
Display all resources in the site hierarchy	Students can see Notes and Documents from sites higher up the hierarchy.	General
Hide supervisors that are not in position	Student(s) or mentor(s) will not be able to view a supervisor assigned at the placement request level (and NOT at the position level)	General
Expand position details	User can see position details about the placement (e.g., Mentor, Supervisor) in the Placements tab > red Details button	General
Show impersonator’s username on forms	An impersonating Placement Officer’s name will display as having saved or actioned the form instead of the name of the person being impersonated.	General
Unallocated placements can be viewed	Site Contacts can see placements to which students have been allocated AND placements that do not have allocations if they have permission to edit placement requests and they open a placement group on the Placements tab.	General
Hide completed forms	User’s forms that are complete will default to hidden. The option can be unchecked on the user's Forms tab.	General
Display school documents as a separate page	Displays documents and links on a separate tab instead of the Home page	General
Hide documents and custom fields from contact cards	Documents and custom fields will not be displayed for the user, even if that role has permission to see the information when they view the name of a user in another role with a placement.	General
Hide description field when uploading documents	User can't view the Description field when uploading documents.	General

1.  

Attribute Settings

Students can update their own attributes to assist the Placement team with applicable placements. These settings can also influence placements based on rules set by the Placement team.

Site contacts can update site attributes to assist with searching and matching/allocations.

Supervisors can update their attributes to assist the Placement team with their availability and qualifications for supervision.

Configuring the attributes' permissions

In School Options > Online > General tab, scroll down to the Attributes section.  Each Attribute can be configured for each role as

• • visible (Read-Only)
  • editable (Read/Write)
  • not visible (None)

Users editing their attributes

Students and supervisors can view/edit their personal attributes under their My Details tab.

Site contacts can view/edit site attributes under Site Details > Attributes tab

• • This requires the "can perform general administration" permission selected on their profile

 

Show students Settings

The Show students options allow you to determine which pieces of information students will be able to view regarding:

1. Personal Details
2. Details about their Site Contact, Mentor, Supervisor and Placement Officer
3. Their Site Research and Preferences

Configuring the settings

These settings are found in School Options > Online > General tab > scroll down to the "Show students" section.

 

Setting/Options	Purpose	Setting Section
Next of Kin details	Students will be able to see(and possibly edit),next of kin details under My Details.  The ability to edit is set elsewhere.	Personal
Check details	Students will see a Checks tab in Sonia Online to keep track of outstanding and/or validated Checks	Personal
Attendance	Students will be able to see/enter Timesheet entries (based on other settings)	Personal
“----- to all”	Students will be able to see any of the selected information for site contacts (even if not allocated to the site)	Site contact
“----- to allocated”	Students allocated to the site will be able to see the selected information	Site contact, Mentor
[all of the items listed]	Students will be able to see the information selected	Supervisor
Google search	When Students view the list of sites for review or preferencing, the info icon will appear next to the site name. When they click the icon, a Google search with that site’s name will appear (in another tab) to assist with researching that site.	Site research/preferences
Position filters	Students will be able to filter based on position details if position level details have been added to the placement request (i.e., Mentor, Days). Students will also be able to filter on site custom fields for which they have at least read-only permission.	Site research/preferences
Site contact in details	Students will see the contact details for the contact tagged as Student Contact when they expand a site to see site and placement request details,	Site research/preferences
Distance to site	Students will see the distance between their address and the site’s (if the addresses on the Students and site are accurate). The distance is calculated shortest distance between the 2 points (“as the crow flies”).	Site research/preferences
Mandatory fields	Students will see any mandatory Checks required for this placement. Checks could be on site, placement request, or placement level.	Site research/preferences
Excluded site toggle	Students will see a checkbox at the top of the list of sites that says “Show" (or hide) sites for which I am not eligible”	Site research/preferences
Number of places offered at site	Students will see how many available placements the site has confirmed.	Site research/preferences

Show site contacts Settings

Indicate which details site contacts can see about the listed roles and colleagues at the same site. 

Student details are visible only during Rankings and after allocation.

 

1.  

Show supervisors Settings

Indicate which of the following details SUPERVISORS will be able to see about the roles mentioned, as well as colleagues at the same site.

Personal means the supervisor can see their own Checks and Next of Kin details.

Supervisors in the last row means the user can view details of other supervisors on the same placement.

1.  

Site Directory Settings

A role will have a Sites tab if the “Show Sites” box is enabled. The additional settings determine what the role can see about the individual sites.


 

Text Displayed	When ticked…
Primary Contact	Displays name and contact information for the person tagged as Primary Contact (PC) for the site
Student Contact	Displays name and contact information for the person tagged as Student Contact (SC) for the site
Other	Displays the site’s custom fields that are at least read-only for the role viewing the site
Mandatory checks	List Checks required by the site. Note: These are Checks added to the site’s profile; they do NOT include placement request or placement level Checks.
Introduction text	If the site created Introduction text on the Site Details page, it will display with the site’s information in the Directory.

 

1.  

Placement Officer Interviews Settings

“Interview period” and “maximum interviews per student” mean students can have up to x interviews within x days. Students may cancel interviews up to x days before the scheduled date.

 

1.  

Offers Settings

The Open date is when site contacts with edit permissions can start creating Offers.

The Close date is the last day to enter them. “Can edit anytime” lets site contacts edit submitted Offers.

1.  

Sonia Online Settings

URL – the direct school URL for accessing Sonia Online.
Submission email – address used for Site Submission notifications.
Reset password email – address used for password reset emails sent by Placement Officers.

1.  

Default authentication providers settings

Authentication confirms user identity (e.g., username and password).
On-premises: select University for Students/Supervisors, Sonia for Sites.
Sonia Live: select Sonia for all roles.

1.  

Important date window settings

On the Placements tab, “Months after” sets how far ahead events are visible. For example, with 3 entered in January, users see events only through March.