#407 – Export User Documents Report

 

Overview

The #407 Export User Documents Report in Experiential Learning Cloud allows program administrators to export completed forms, uploads, and time reports in bulk as a zip file, making it easy to organize, store, and share student documentation.

When to Use the #407 Report

Use this report anytime you need to export multiple completed documents at once, whether from assignments, site placement processes, or specific students/groups.

Accessing the #407 Report

Program administrators can access the report from several locations:

1. Documents Workspace:

   • Program Management | Supervision → View Documents → Click Download icon → Select #407 – Export User Documents.

2. Assignment Grid:

   • Program Management | Supervision → Manage Assignments → Click Download icon → Select #407 – Export User Documents.

3. Reports Workspace:

   • Program Management | Supervision → Run Reports → Select #407 – Export User Documents.

4. Sidebar Widget:

   • Expand the sidebar → Click the line graph icon → Select #407 – Export User Documents.

Report Parameters

1. Subject Parameters – Filter by user or group:

• Program: Select one or more programs.

• Group(s): Filter by student cohort, section, or specialization.

• User(s): Filter by individual student.

2. Documents Parameters – Filter by document type or location:

• Type: Forms, uploads, or time reports.

• Tags: Filter documents by tags in the system.

• Documents in Group(s): Limit output to documents completed within specific groups.

• Assignments: Select specific assignments if a form is used in multiple assignments (e.g., midterm vs. final evaluation).

• Documents in Site Placement Process(es): Filter for documents tied to selected placement processes.

• Placement Task(s): Filter for specific tasks within selected site placement processes.

3. Timeframe Parameters – Filter by creation date:

• Date Range: Specify a start and end date based on the document’s creation date.

4. Format Parameters – Determine the folder structure in the zip file:

• By Subjects: Creates a folder for each student containing their documents.

• By Documents: Creates a folder for each document included in the report.

How to Use the Report

1. Select your preferred workspace (Documents, Assignment Grid, Reports, or Sidebar).

2. Click the Download icon.

3. Select #407 – Export User Documents.

4. Complete the report parameters (subject, documents, timeframe, format).

5. Download the zip file containing the documents arranged according to your selected folder structure.