Exporting Multiple Documents from Experiential Learning Cloud

Background

Any time you need to export completed documents en masse from Experiential Learning Cloud, you can do so using the #407 Export User Documents Report.

This report will allow you to export your own completed forms, uploads, and time reports to a zip file for easy document organization and storage.

 

How to Use the Report

Report Parameters

1. Subject

Report parameters found under the "Subject" category will allow you to tailor your report's output to show data about an identified individual or group. 

"Subject" parameters include: 

• Program: Select the program(s) from which you wish to download documents. 
• User(s): Your own name should auto-fill this field. 

2. Documents

Parameters found under the "Documents" category will allow you to further filter down the documents you expect to see in the report's output. 

"Documents" parameters include: 

• Type: Select the type of document you’d like to download. Document types include forms, time reports, and uploads. 
• Tags: Select from available tags in the database to filter documents with that specific tag.
• Documents in Group(s): Select one or more groups to download documents from.  By using this parameter, your output will only contain assignments completed in the identified groups(s).
• Assignments: If the desired document is completed across several different assignments, you can tailor your output to specific assignments from which you would like to download documents.
  • For example, if you use the same form for both midterm and final evaluations but you only need to analyze students’ final evaluations, you could choose to filter by the final evaluation assignment. 

3. Timeframe

The timeframe parameter allows you to narrow your report output to show data from a given time frame. Note that the timeframe relies on the "creation date" of a document or the date on which it was started, rather than the date on which it was completed. 

• Date Range: Enter the date range you would like to report on. 

4. Format

• Downloaded Folder Structure: Choose to arrange file structure output between arranging by subjects or by documents.
  • By choosing to arrange by subjects, your zip file will contain a unique folder for each student whose documents are included in the report output. 
  • By choosing to arrange by documents, your zip file will contain a unique folder for each document included in the report output. 

 

How to Export the Report

1. Open your Assignments workspace. 
2. Then, go to the Other Documents tab. 
3. In the upper right corner, click on the download icon.
4. Then, select #407 – Export User Documents and complete the report parameters to download the documents you wish to review.