Overview

The launch process is important for user acceptance and training for new software like Experiential Learning Cloud.  Creating a comprehensive plan will help you know when you are ready and have a successful launch.

Purpose of Document

This article contains the details of what is needed to launch your database and how to go live with your faculty, staff, and students

Am I Ready To Launch?

Use this checklist to determine if you are ready to launch your database and go live with your faculty, staff, and students. If anything on this list needs more clarification let your Product Coach know.

General Database Skills
I can:

• Submit support requests
• Submit service requests
• Create and invite new users

Class and Assignment Setup
I can:

• Create classes
• Create assignments
• Copy assignments from a class template
• Give a faculty member supervision over a class
• Test a class from a test student’s perspective

Site Management
I can:

• Create new site records
• Edit existing site records
• Update site information
• Update site approval status
• Use site tags to manage site information
• Add or update site documents

Site Placement
I can:

• Manually place a student and/or supervisor at a site
• Manually create a direct supervision rule
• Understand the site placement process workflow
• Review tasks in the site placement process
• Complete final review in the site placement process
• Test the site placement process from a test student’s perspective
• Add supervisor qualifications

Data Management
I can:

• Run reports
• Export data from Experiential Learning Cloud

NOTE: To review any topics listed above you can refer back to the modules in your Learning space.

Create a Launch Plan

Use the following template as a guide and reference point when rolling out Experiential Learning Cloud to your students, faculty and site supervisors/field instructors.

We’ll refer to this to ensure everyone has been educated about Experiential Learning Cloud, notified and invited. Once you are ready to send your users their invitations to register check out our article on Inviting New Users
 

Student Planning	Date	The Plan	Resources
When will you be introducing Experiential Learning Cloud?		Example: Most programs introduce Experiential Learning Cloud during Orientation Week.	Experiential Learning Cloud Welcome E-mail Template for Students
When are you sending out the invitations to register for Experiential Learning Cloud?		Example: You send invite emails on the first day of Orientation Week following your presentation on Experiential Learning Cloud.	Student Onboarding Resources
How do you plan to introduce students to Experiential Learning Cloud?		Example: You may send an email about Experiential Learning Cloud and what to expect.
How will you notify your students of payment options in Experiential Learning Cloud?		Example: You may include this information in your email messaging about Experiential Learning Cloud.
Do students know what they need to do when the initially login to Experiential Learning Cloud?		Example: Using your test student account, walk students through the steps you expect them to take upon registering.
Faculty Planning	Date	The Plan	Resources
When will you be introducing Experiential Learning Cloud?			Experiential Learning Cloud Welcome E-mail Template for Faculty
When are you sending out the invitations to register for Experiential Learning Cloud?			Faculty Onboarding Resources
What resources are you using to introduce Experiential Learning Cloud?
Site Supervisor/Field Instructor Planning	Date	The Plan	Resources
When will you be introducing Experiential Learning Cloud?			Experiential Learning Cloud Welcome E-mail Template for Site Supervisors/Field Instructors
When are you sending out the invitations to register for Experiential Learning Cloud?			Site Supervisor/Field Instructor Onboarding Resources
What resources are you using to introduce Experiential Learning Cloud?