Understand user access

NVivo Collaboration Server

This page explains user access to Collaboration Server.

On this page

How users get access to team projects

Users access Collaboration Server using either:

• Their current Windows domain account (using integrated Windows authentication)

• A nominated Windows account on the server or a domain to which the server belongs

As the Collaboration Server administrator, you give users access by assigning them to one or more server user groups that determine their roles. The groups and roles are:

• Users—can connect to Collaboration Server from the NVivo client and access team projects.

• Project Creators—can connect to Collaboration Server from the NVivo client and create new team projects in the client.

• Administrators—control license allocation, server user groups and other management tools in the Collaboration Server Manager. Cannot connect to Collaboration Server from the NVivo client (unless also given one of the other two roles).

For more information, see Add users to user groups. The administrator does not control access to specific projects—this is controlled by Project Owners, who can add users to project user groups from within the NVivo client—refer to the NVivo client Help for more information.

Note:

• You must add at least one user account or group to the Project Creators group.

• The administrator created during installation is automatically added to the Administrators group. This group must contain at least one user account or group.

• User accounts must be either local Windows accounts on the server, or Active Directory user accounts in the same domain as Collaboration Server. They can include user groups.

Refer to Manage user access to Collaboration Server for detailed instructions on adding users to server user groups.

Named users and client access licenses (CALs)

Your organization will have purchased Collaboration Server with a specified number of client access licenses (CALs), determining how many people can connect to the server. When users that you have added to Collaboration Server connect  they use these CALs. If you make a user a 'named user', 1 CAL is reserved for their use. These users have guaranteed connection at all times, and no-one else can use their CAL.

Windows Active Directory (AD) user groups and local user groups can also be made named users.

Note: If a named user logs onto multiple computers connected to the server at the same time, the first connection uses the reserved CAL and each subsequent connection uses 3 CALs (if these have not been allocated to other named users).