Making a Story Publicly Accessible

 

Overview

Making a story publicly accessible is key in several cases such as publishing to a website or running a public workshop. Once a story has been made public, it means that anyone will be able to view the story without requiring an account or logging in.

Note: Making a story public is an open way of sharing, for more secure ways of Sharing, please refer to our other Knowledge Base articles.

 

Making a Story Public

To make a story public, simply go to the Share dialog, and go to the Publish Tab as shown below:

Note: By default, stories that are created are set to “Private” meaning only authenticated users who have been given access to the story will be able to access it, unless the story is created in a SharpCloud Team Area, which means the team members will have access also.

 

Publishing Options

There a 2 publishing options:

Public through a public URL – Any individual with the URL can access the story without an account or logging into SharpCloud.

Public in the SharpCloud Directory – Publicly accessible and posted into the SharpCloud Public Gallery.

Note: A public story can be returned to Private at any point.

 

Security Options

There are 2 settings that be enabled to ensure stories are not made publicly accessible by accident:

1. The License pack setting
   1. The Prevent Public Stories option
      1. If active, the publish dialog will display as Private for any users in that pack.
      2. It can only be amended by Pack Administrators or System Administrators.
2. In Default story settings
   1.  located in the Team Admin section of the team.
   2. The "Members can make stories public" option.
   3. 

Note: If the Pack is set to not allow stories to be made public, this will override the Team setting.