Creating and Deleting a SharpCloud Directory

 

Overview

A SharpCloud Directory allows you to organize and publish stories for a wider audience. Creating a directory requires a Collaborator License (unless restricted by a Pack Administrator). Users with this license are identified by a blue border around their profile icon.

Note: Before creating a directory, ensure a SharpCloud Team exists to act as an Authorised Publisher.

 

Creating a Directory

To create a directory:

1. From the Dashboard, go to the Teams and Directories tab
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2. Select Create New Directory
3. Complete the required fields in the dialog

Directory fields include:

• Directory Identifier: A lowercase unique string used in the directory URL
• Directory Name and Description: Displayed on the dashboard
• Select Administrators: The creator is included by default; additional admins can be added (recommended minimum of two)
• Authorised Publishers (Teams): Teams that can publish stories to the directory

Click Create Directory to finish setup.

Adding Members to a Directory

Once created, members can be added so they can view directory content.

1. Open the directory and access the Directory Admin section
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2. Add members or admins via email
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3. Optionally configure domain-based access (managed by SharpCloud)
4. Upload users in bulk via CSV

Click Save Changes after updates.

Adding Publishers

Publishers are users or teams who can publish stories to the directory.

• Add teams by entering the Team ID and selecting Update Publishers
  • 
• Team IDs can be found in the team URL (teamstories/xxxxxx)
• Individual publishing rights can be adjusted to allow Directory Admins or all members to publish

Deleting a Directory

Note: Only Directory Admins can delete a directory, and this action cannot be undone.

Before deleting:

• Unpublish all stories in the directory
• Remove all members and admins

To delete:

1. Open the Directory Admin panel
2. Select Delete Directory
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3. Confirm the action in the prompy
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If any members or stories remain, an error will prevent deletion.